Corporate and Group Travel
Travel management for organisations
We handle travel for NGOs, corporate teams, government agencies, institutions and large private groups alongside our leisure work.
The requirements are different. Procurement rules, approval chains, budget lines, reporting and multiple travellers arriving from different places all have to be managed. The person booking is rarely the person travelling.
We work to that. One point of contact, written quotes you can put in front of a finance team, and someone reachable when a flight changes at eleven at night.
Request a ProposalAir Ticketing
Domestic, regional and international flights.
We search for direct and cost-effective routings, pass on the options available to us, and send two or three choices so your team can compare schedule against price before deciding.
We handle changes, reissues and cancellations, including outside office hours.
Group Fares
Groups of ten adult passengers travelling together may qualify for a group fare, subject to the airline, route, booking class and availability. Airline rules differ, but earlier dates and approximate passenger numbers give the best chance of holding suitable space.
Group bookings may offer more flexibility than individual tickets while the passenger list is still being finalised. Name changes, ticketing deadlines, deposits and reduction rules depend on the airline and must be confirmed in writing before booking.
Conferences and Events
We arrange conferences for groups of different sizes in Kenya and the wider region.
We work with hotels and lodges equipped for meetings, confirm that the venue suits your requirements, and check that agreed equipment is in place before delegates arrive.
Residential conferences, team retreats, field visits and side trips are arranged together rather than through separate suppliers.
Accommodation
Hotel and lodge bookings across the region, negotiated rates for repeat volume where available, and rooming lists managed on your behalf.
Ground Transport
Airport transfers, inter-city movement, field transport and 4x4 vehicles for teams working outside the main centres.
We use drivers who know the routes and can work to agreed schedules, pickup plans and security requirements.
Meet and Assist
Our representatives meet delegates at airports and SGR stations, assist with luggage and see travellers through to their onward connections.
This is particularly useful when a group arrives on several flights or when delegates are visiting Kenya for the first time.
Visas and Travel Support
Guidance on entry requirements for each country on the route, support with visa applications and travel insurance where required.
Entry rules are set by the relevant authorities and can change. We confirm the requirements that apply to each traveller and itinerary before travel.
A Single Point of Contact
One person handles your account and knows the history. You are not re-explaining your travel policy to a new agent each time.
Written Quotes and Documentation
Quotes are itemised so a finance team can read them. We provide invoices, receipts and supporting documentation in the format your accounting, procurement or donor-reporting process requires.
Policy Compliance
Tell us your travel policy, class of travel, approved suppliers and per-diem limits. We will book within them and flag anything that falls outside.
Availability Outside Office Hours
Flights change, delegates miss connections and plans move. Our phone line is answered outside office hours, including at weekends.
NGOs and Development Organisations
Travel for staff, consultants and partners moving between field sites, regional hubs and head offices.
Corporate Teams
Meetings, site visits, conferences, incentive trips and travel for teams working across Kenya and the region.
Government Agencies and Institutions
Travel arrangements that need to meet procurement requirements, approval processes and documentation standards. Public procurement in Kenya is governed by formal legal and regulatory processes, so share your requirements early and we will prepare the supporting documentation accordingly.
Schools, Universities, Churches and Associations
Large-group travel, including transport, accommodation, rooming lists, activity planning and coordinated arrivals.
Organisations working outside the main centres have requirements a conventional agency does not always cover: vehicles suited to the roads, drivers familiar with the routes, accommodation where there is little choice and movement at short notice.
Tell us where your teams operate and we will plan around the realities of the route rather than the map.
We can coordinate field transport, airport collection, accommodation, permits, local guides, meeting logistics and onward travel as part of one itinerary.
For organisations travelling regularly, we can set up an account with agreed payment terms, named contacts and a documented process for requests and approvals.
Contact the office to discuss what would suit your organisation.
Tell us what you need
Send us the dates, number of travellers, destinations and any procurement or reporting requirements we should work to. We will return with a written proposal and clear pricing.
For conferences, tell us delegate numbers, programme length and the facilities you need.
Phone: +254 721 885421
Email: [email protected]